Running a team is hard work. You sit through meetings that need someone to write notes. Tasks stack up and nobody is sure who should handle them. Important details get buried in messages and files. I kept wondering if there was a better way to handle all this.
ClickUp Brain came out in 2025 as an AI helper that works right inside the ClickUp app. The company says it can save you a full day of work every week. Recently the price dropped to just $9 each month. I wanted to see if it really works as well as they claim.
Table of Contents
What is ClickUp Brain?
ClickUp Brain is an AI tool that lives inside ClickUp. Think of it like having a smart assistant who knows everything about your work. It connects to your tasks, files, messages and more than 1000 other apps you might use.
Brain does three big things. It has AI helpers that do work on their own. It gives you tools to write content and make images. And it searches through all your work stuff to find what you need fast.
What makes it different from ChatGPT is simple. Brain knows your specific projects and team. It looks through your company files to give you real answers. You can use it on your computer, in a web browser or on your phone. Brain also lets you pick from different AI models like ChatGPT and Claude.
Features That Actually Help
AI Helpers That Do the Work
You can set up AI helpers that handle boring tasks without you. One helper answers questions from your team right away using info from your workspace. You turn it on once and it keeps going.
Takes Notes in Meetings
Brain records your meetings for you. It writes down what people say, makes a summary, and creates a list of things to do next. Nobody has to scribble notes anymore. The AI even figures out who should do each task.
Smart Task Handling
Brain gives tasks to people based on how busy they are and what they are good at. Tasks move up or down in importance as things change. You can see how work is going without bugging people for updates. Status updates happen by themselves.
Finds Stuff Fast
You can search for anything across all your work. Brain looks in tasks, files, chats, and tools like Slack or Google Drive. Ask a question and get answers right away that make sense for your situation. No more wasting time hunting through folders.
Makes Content Quick
The doc tool takes action items from meetings and chats, then builds complete plans. The image tool creates pictures from what you write. The task tool takes info from docs or talks and makes detailed to-do items. You do not need special skills to use any of this.
How Much Does ClickUp Brain Cost?
ClickUp Brain has three price levels.
The Free Forever plan costs nothing and gives you basic AI stuff with a free ClickUp account. Good if you want to test it first.
The AI Standard plan is $9 for each person per month. This used to cost $18, so it got way cheaper. You get AI helpers, unlimited AI use, and knowledge search. Most teams pick this one.
The AI Autopilot plan is $28 for each person per month. This fancy plan adds self-running project management, smart task giving, and auto progress tracking. Big teams with lots of projects like this one.
You need to have ClickUp to use Brain. The AI does not work alone.
How It Stacks Up Against Others
Here is how Brain compares to other AI tools:
| Feature | ClickUp Brain | Notion AI | ChatGPT Plus |
|---|---|---|---|
| Price | $9/month | $10/month | $20/month |
| Searches your work | Yes | Yes | No |
| Handles tasks | Yes | A little | No |
| Takes meeting notes | Yes | No | No |
| Multiple AI choices | Yes | No | Yes |
| Best for | Project teams | Document work | General chat |
ClickUp Brain wins for teams managing projects. It handles workflows and keeps everyone on track without extra meetings. Notion AI works better if you write lots of docs and wikis. ChatGPT Plus is great for general AI chat but cannot touch your work stuff or handle tasks.
Good Parts and Not So Good Parts
What I Like:
- Actually saves time on meetings and status updates
- Searches through your real work instead of random internet stuff
- Lets you use different AI models in one spot
- Keeps your data private and does not let others train on it
- Only $9 per month for most things
What Could Be Better:
- You must have ClickUp to use it
- Takes time to learn if ClickUp is new to you
- Some cool stuff needs the $28 plan
- Better for teams than people working alone
How It Works in Real Life
Say you manage a team that writes articles for a tech blog. Every Monday you meet to talk about upcoming posts, when they are due, and who should write each one.
ClickUp Brain records everything said in the meeting. It makes a written record you can read later. The AI creates tasks for every article you talked about. Then it gives these tasks to writers who have time and know about each topic. It even adds notes from your discussion to each task.
During the week, your team asks Brain stuff like “When is the AI tools article due?” or “Who is handling the smartphone post?” Brain tells them right away using info from your project files and task list. You skip pointless meetings and back-and-forth messages. Work just flows.
Common Questions
What Does the ClickUp AI Do?
ClickUp AI handles repetitive work stuff for teams. It takes notes in meetings and makes them into tasks. It gives work to people based on their schedule and what they know. It answers team questions by looking through your workspace. It writes docs, makes images, and builds task lists from chats. The AI watches project progress so managers check in less.
How Much Does ClickUp Brain Cost?
ClickUp Brain has three prices. The free plan has basic AI stuff. The AI Standard plan is $9 for each person per month and gives you AI helpers, unlimited use, and knowledge search. The AI Autopilot plan is $28 for each person per month and adds self-running project management. You need a ClickUp workspace to use Brain at all.
Do I Need a ClickUp Account?
Yes, you must have ClickUp to use Brain. The AI works inside the ClickUp platform and hooks into your projects, tasks, and docs there. It does not run by itself. You can start with a free ClickUp account to try Brain first.
